Traveling for work can be a hassle. From booking flights and hotels to coordinating rental cars and meeting schedules, there’s a lot that goes into planning a business trip. But it doesn’t have to be so complicated. By streamlining your corporate travel process, you can make life a lot easier for yourself and your employees. Here’s how:
Create a Centralized Travel Calendar
One of the most important things you can do to streamline your corporate travel process is to create a centralized travel calendar. This will allow you and your employees to see at a glance when someone is out of the office on business. To create a travel calendar, simply create a shared Google Calendar or use a project management tool like Asana or Trello. Then, add any upcoming business trips as they are scheduled. Be sure to include relevant details like flight times, hotel reservations, and meeting agendas.
Centralizing your company’s travel information in one place will help everyone stay on top of their schedules and avoid double-booking trips. It will also make it easier for you to plan around busy travel periods and make sure that there is always coverage in the office.
Use an Automated Booking Tool
Trying to book flights, hotels, and rental cars all on your own can be time-consuming and frustrating. Fortunately, there are now plenty of automated booking tools that can do the heavy lifting for you. Among the most popular options are Google Flights, Hipmunk, Kayak, and Skyscanner. These tools allow you to search for the best deals on flights, hotels, and rental cars all in one place. They also provide helpful features like price alerts, so you can snag a good deal when it becomes available.
Using an automated booking tool will save you hours of time compared to trying to book everything yourself. And because they often offer discounts that you wouldn’t get booking directly with airlines or hotels, you may even end up saving money in the process.
Get Employee Buy-In
streamlining your corporate travel process won’t do much good if your employees don’t buy into it. That’s why it’s important to involve them in the process from the start. Explain why you’re making changes to the way that business travel is booked and ask for their feedback on which tools and processes would work best for them. It’s also a good idea to set up some ground rules for booking business trips—like requiring employees to use your preferred booking tool or giving them a set amount of time to book their travel once it’s been approved—to ensure that everyone is on the same page.
By following these simple tips, you can streamline your corporate travel process and make life easier for yourself and your employees. Centralizing your company’s travel information, using an automated booking tool, and getting employee buy-in are all essential steps in making sure that business travel runs smoothly. So what are you waiting for? Start streamlining today!